Remote event speaker – Mini Guide


 

Going with the theme of remote work and activities, this week topic on Design and Scheme is going to discuss hosting remote presenters / speakers for your events.

For some a remote speaker may be the best for their event. Perhaps the presenter can’t travel or it’s just cost-effective. The purpose of the software we are discussing in this article is to give a variety of options that allows for an interactive discussion to webinar style presentations.

So without further ado, we are going to let Arthur talk briefly about his recommendations.


Here is a list of conference programs I have found and used that I think would be beneficial for collaboration, professional meetings, and remote speaking. Also listed below are the features of the programs along with the free trial time, if any.

1) Adobe Connect: 30-day trial available

Pluses

 

  • Unlimited and customizable meeting rooms
  • Capability to call into the meeting with any phone via a phone number
  • Interactive features that allow audience participation
  • Multiple meeting rooms per user
  • Breakout sessions within a meeting
  • VoIP (speaking over the internet)
  • Audio and video conferencing
  • Meeting recording
  • Screen sharing
  • Notes, chat, and whiteboards
  • User management, administration, and reporting
  • Polling
  • Others do not need software to attend
  • Phone app
  • Attendee role switching
Minuses
  • Not very user-friendly
  • Expensive (especially for one-time use)

NOTE: Overall, if you are looking for a software that you will need more than once this is a good investment.  while not very user-friendly for one-time use, the perks of this software make the learning part of using Adobe connect worth it for your or your tech consultant and after that, it’s easier to use. The built-in file sharing makes it easy to add files during the presentation and the whiteboard helps to create a more interactive experience for concepts that your audience need more explanation on.

2) Join.me: 15-day trial available

Pluses
  • Easy to use and set up
  • Others do not need the program to attend
  • Screen sharing
  • Chat
  • Attendee role switching
  • Mobile app
  • Custom link for meetings
Minuses
  • Whiteboard app is only available for Apple users

3) Go to meeting: 30-day trial available

Pluses
  • Mobile apps for iPad, iPhone and Android devices
  • Very easy to use; simple as clicking start meeting and go.
  • Screen sharing
  • Chat
  • Others do not need the program to attend
  • Attendee role switching
  • Encryption and authentication security
  • Specific application sharing for showing only selected programs with attendees
  • Multi-monitor support for a client PC
  • Meeting recording and playback for recording and saving meetings to a user desktop for later review
  • Total audio package provides toll-based phone or conferencing
  • GoToMeeting hosts up to 25 users and one organizer while GoToMeeting Corporate offers up to 100 users with multiple organizer options.

4) Infinite Conferencing: 30-day trial available

Pluses
  • Supports up to 1000 participants
  • Screen sharing
  • Chat
  • Others do not need the program to attend
  • Attendee role switching
  • Desktop/application sharing
  • One-click publishing of Microsoft PowerPoint, Word or Excel files
  • Control passing
  • Web tours
  • No advance reservation required
  • File transfers, slide annotations & more
  • Record & playback
  • Public and private chat
  • Instant polling
  • 128-bit Encryption (Option)
  • Microsoft Outlook Integration
  • Password protection

30 day trial

5) Cisco Webex: free version (limited to two people in meeting at any given time)

Pluses
  • Others do not need program to attend
  • Phone app (Android/Apple) for on the go meetings
  • Screen sharing
  • Chat
  • Attendee role switching
  • Video conferencing (full-screen, up to 7 video feeds, or split-screen)
  • VoIP or phone call-in
  • Markup tools and whiteboard
  • Record meetings (including video)
  • Share the presenter role
  • Password protected meetings

I tested these at home on the same network. Your mileage may vary as far as connectivity goes.
I hope you found this helpful and informative.

-Arthur


Other resources:

http://www.learningsolutionsmag.com/articles/1382/best-practices-planning-a-great-virtual-training-event

http://mediacoach.blogspot.com/2013/03/10-questions-for-event-organisers-to.html

 

 

 

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